Fast Billing.
Offline & Online POS.
Choose the mode that fits your business. Run completely offline for local data handling and uninterrupted billing without internet, or scale with our online cloud POS for live multi-counter sync and remote mobile access.
POS Solutions for Different Business Types
From grocery stores to gyms, restaurants to retail — Vexel POS adapts to your industry with workflows built for Sri Lankan businesses.
Grocery & Supermarket
Barcode billing, stock management, multiple payment methods and daily sales reports.
Restaurant & Food Court
Table management, quick order billing, KOT printing and kitchen display support.
Retail Shop
Fast billing, inventory tracking, customer management and daily cash reports.
Hotel & Guesthouse
Room billing, check-in/check-out, service charges and invoice management.
Pharmacy & Drugstore
Batch and expiry tracking, drug catalogue, insurance billing and purchase management.
Gym & Fitness Center
Member billing, subscription renewals, attendance tracking and payment reminders.
Stationery & Bookshop
Large catalogue barcode billing, school season bulk orders and stock alerts.
Café & Bakery
Quick counter billing, item modifiers, daily production tracking and customer receipts.
Clothing & Fashion
Manage categories, brands, sizes, stock variants, customers and loyalty.
Hardware & Building Materials
Manage thousands of SKUs, suppliers, credit purchases and job-lot billing.
Mobile & Electronics
Serial number tracking, warranty management, customer records and repair billing.
Beauty Salon & Spa
Service billing, appointment tracking, product retail and therapist commission.
Butcher & Meat Shop
Weight-based billing, daily stock management and customer regular order tracking.
Fish & Seafood Shop
Fresh stock weight billing, daily catch tracking and wholesale customer management.
Bakery & Rice Mill
Bulk product billing, weight measurement, daily production and supplier management.
Baby & Kids Store
Category and age-group stock management, customer loyalty and seasonal promotions.
Beverage & Liquor Shop
Brand management, bottle and carton billing, age verification notes and stock control.
Flower & Gift Shop
Custom order billing, delivery tracking, occasion-based promotions and stock alerts.
Auto Parts & Garage
Part number lookup, vehicle job cards, labour billing and supplier purchase orders.
Wholesale & Distribution
Bulk invoice billing, credit customer management, route delivery and trade discounts.
General Store & Mini Market
All-in-one billing for mixed product stores with quick cashier interface.
Any Business
Vexel POS is fully configurable. If your business sells products or services, we have you covered.
Not sure whether Vexel POS works for your business? Talk to us →
Choose the Plan That Fits Your Shop
Straightforward pricing with on-site setup and staff training. Choose flexible monthly billing, or get 75% OFF on your first year annual subscription!
Starter
Essential offline POS for single-counter retail shops, groceries, cafes & kiosks.
Business
Engineered for supermarkets, pharmacies, wholesale & busy multi-counter stores.
Lifetime License
Perpetual lifetime software license with zero monthly fees forever.
All Market Features Included
Every standard feature across retail, grocery, supermarket, pharmacy and wholesale POS systems — fully built and supported.
| Feature & Capability | Starter | Business | Lifetime |
|---|---|---|---|
Billing & Smart Checkout | |||
Fast Barcode Billing Speed Instant barcode scan & lookup in <0.2s with custom hotkeys | |||
WhatsApp Bill Integration Send instant digital receipts with PDF & live link directly to customer WhatsApp | |||
SMS Bill Integration Automated paperless SMS invoice links sent to customer mobile numbers | 100 SMS / Day | Unlimited SMS | Unlimited SMS |
Email Bill Integration Automated branded PDF invoice delivery to customer email addresses | |||
Thermal Receipt Printing Support for 80mm & 58mm thermal printers with custom business logo & footer | |||
Hold & Resume Multiple Bills Park customer carts during queue delays and resume with 1 click | |||
Multi-Mode Split Payment Accept Cash, Credit Card, Cheque, Credit Ledger or Split combinations | |||
Item & Cart Discounts Percentage (%) or flat discounts with manager PIN security protection | |||
Sales Returns & Credit Notes Process full or partial item returns with automated stock restoration | |||
Price Quotations & Pro-Forma Generate professional estimates and convert them into bills in 1 click | |||
Barcode & Hardware Support | |||
Barcode Sticker & Label Designer Generate and print custom product barcodes with price and shop name | Basic Labels | Bulk Designer | Bulk Designer |
Shelf Price Tag Printing Print retail shelf price tags with barcodes for grocery & supermarket aisles | |||
Thermal Receipt Printers (USB/LAN/BT) Plug-and-play support for standard Epson, Xprinter, Rongta, POSIFLEX, etc. | |||
Electronic Cash Drawer Auto-Kick Trigger cash drawer auto-opening upon successful receipt print | |||
1D & 2D Handheld / Desktop Scanners Compatible with wireless, Bluetooth and high-speed omnidirectional scanners | |||
Digital Weighing Scale Integration Direct USB/RS232 connection to auto-read weight for fresh produce and bulk goods | |||
Customer Dual Display / Pole Display Show itemized billing and promotional ads to waiting customers | |||
Inventory & Warehouse (GRN) | |||
Real-Time Stock Deduction Live inventory decrement on every scan with low-stock warning triggers | |||
Batch Numbers & Expiry Date Alerts Crucial for pharmacies and food stores: alerts for near-expiry batches | |||
Supplier Purchase Orders & GRN Log Goods Received Notes (GRN) with supplier purchase costs and credit terms | Basic GRN | Full PO & GRN | Full PO & GRN |
Supplier Returns & Debit Notes Track supplier returns for damaged/expired products with debit balances | |||
Product Variants (Size / Color / Unit) Manage shirts in sizes/colors or grocery items in kg, packs, cartons | |||
Bulk CSV / Excel Import & Export Migrate or update 10,000+ items in seconds using clean spreadsheet templates | |||
Physical Stock-Take Auditing Perform periodic barcode stock counting with automated variance calculation | |||
Customer Credit & CRM (Kadan) | |||
Customer Credit Ledger (Kadan Book) Digital credit book tracking outstanding balances, debt aging and payment logs | |||
Customer Credit Limits & Warnings Block credit sales when customer exceeds agreed debt limits | |||
Customer Purchase History View full past receipts, frequent items purchased and total spend analysis | |||
Customer Loyalty & Reward Points Award points per purchase and allow customers to redeem for instant discounts | |||
SMS / WhatsApp Customer Broadcasts Broadcast promotional discounts, seasonal sales & holiday greetings | |||
Cashier Shifts & Anti-Theft | |||
Cashier Shift Open & Close Track opening cash float, expected cash vs counted cash at shift handover | |||
End-of-Day X & Z Reconciliation Reports Audit cash, card, and digital transactions before closing daily books | |||
3-Tier Role Permissions (Owner/Mgr/Cashier) Lock cost prices, discounts, and sensitive reports behind secure roles | |||
Anti-Theft Void & Price Override Log Records every bill cancellation, price change, and voided line item | |||
Petty Cash Drawer In / Out Track daily store expenses (tea, cleaning, delivery) straight from drawer | |||
Reports & Mobile Boss Dashboard | |||
Live Mobile Boss Smartphone Dashboard Monitor live store sales, cashier status and cash in drawer from your phone anywhere | |||
Real Net Profit & Loss (P&L) Reports Automated calculation deducting Cost of Goods Sold (COGS) from gross revenue | Basic Summary | Detailed P&L | Detailed P&L |
Top-Selling & Slow-Moving Stock Pinpoint bestsellers driving 80% of revenue and clear dormant inventory | |||
Hourly Rush & Peak Sales Trend Analyze customer footfall patterns to schedule cashier shifts efficiently | |||
Daily End-of-Day WhatsApp Summary Auto-send end-of-day sales, gross revenue, and cash tally to owner's WhatsApp | |||
Tax & VAT / GST Audit Reports One-click export of taxable and exempt turnover for government filings | |||
Pay upfront for the first year and receive an instant 75% discount on your subscription. Initial setup fee covers complete on-site installation, hardware sync, and staff training.
* Prices are displayed in LKR (Sri Lankan Rupees). Hardware bundles (thermal printer 80mm/58mm, barcode scanner, cash drawer, barcode label printer) are available upon request and configured on-site.
More Than Just Billing Software
See how Vexel POS compares against generic billing tools and outdated desktop programs.
| Feature / Capability | Basic Software | Vexel POSPro |
|---|---|---|
Fast Barcode Billing Speed | Slow / Laggy (>2s) | Instant (<0.2s) & Hotkeys |
Multi-Channel SMS & WhatsApp Bills | Paper receipts only | Thermal + SMS + WhatsApp + Email |
Barcode Sticker & Shelf Price Printing | Requires separate tool | In-Built Designer & Bulk Printing |
100% Offline Billing Reliability | Crashes on Wi-Fi drop | Uninterrupted Offline Operation |
Multi-Counter Real-Time Sync | Unlimited Counter Terminals | |
Batch & Item Expiry Alerts | Basic counts only | Automated Expiry & Low-Stock Alerts |
Customer Credit & Debt Register | Manual book / records | Credit limits & statement printing |
Real Net Profit & Phone Dashboard | Revenue only | Live P&L + Mobile Boss Stats |
Staff Role Security (Owner/Manager/Cashier) | Shared single password | Strict 3-Tier Granular Permissions |
Everything You Need to Run Your Business
From the first sale of the morning to your end-of-day report, Vexel POS keeps your business organised.
Fast POS Billing
- Barcode scanning
- Product search
- Quantity adjustment
- Discounts
- Taxes
- Quick customer selection
- Hold and resume sales
- Multiple payment methods
- Receipt printing
Inventory Management
- Real-time stock
- Product management
- Categories
- Brands
- Units
- Stock adjustments
- Low-stock identification
- Batch support
- Purchase-based stock updates
Customer Management
- Customer profiles
- Phone numbers
- Purchase history
- Credit customers
- Outstanding balances
- Customer payments
Supplier & Purchase Management
- Supplier records
- Purchase entries
- Purchase returns
- Supplier payments
- Stock updates
- Purchase history
Expense Management
Track your daily business expenses such as:
- electricity
- transport
- salaries
- rent
- maintenance
- miscellaneous expenses
Reports & Analytics
Understand what is happening in your business with clear reports.
- Sales reports
- Inventory reports
- Profit & Loss
- Tax reports
- User activity
- End of day summaries
Serving Vavuniya, Jaffna and Northern Province
Local on-site setup, hardware delivery, and dedicated staff training across the region.
Vavuniya
POS systems and billing software for retail shops, supermarkets, pharmacies, restaurants and growing businesses in Vavuniya.
Jaffna
Modern POS and inventory management solutions for businesses throughout Jaffna.
Kilinochchi
Simple billing, inventory and business-management software for local businesses.
Mannar
Vexel POS solutions for shops and businesses in Mannar.
Mullaitivu
POS, billing and stock-management solutions for businesses in Mullaitivu.
Based in Vavuniya, Vexel Systems provides POS solutions and support for businesses throughout Northern Province, Sri Lanka.
Billing That Keeps Your Queue Moving
Vexel POS is designed to make everyday billing simple for cashiers while still giving owners the controls they need.
Designed to reduce unnecessary clicks during busy hours.
Flexible Payments for Your Customers
For example: Rs. 5,000 Cash + Rs. 10,000 Card
Thermal Receipts, WhatsApp, SMS & Email Invoices
Give your customers the flexibility of classic thermal printed paper receipts or instant paperless digital bills sent straight to WhatsApp, SMS, or Email.
Works with Standard Hardware You Already Own
Vexel POS is built to run on widely available commercial hardware. No expensive proprietary machines required.
* Hardware compatibility may vary depending on the device model.
Two Flexible Modes: Offline POS & Online Cloud POS
Choose the right setup for your business environment. Run completely offline for local independence, or leverage our cloud edition for live multi-counter sync.
Offline POS
Keep selling even when the internet is unstable or unavailable. All operations run directly on your counter machine with local data handling.
Online Cloud POS
Connect multiple counters, branches, and remote mobile dashboards in real time. Manage your entire retail operations from anywhere.
Turn Your Sales Data Into Business Decisions
Get instantaneous insights across all sales channels, inventories, and cash flows without manual calculation.
Sales Reports
- Daily sales
- Monthly sales
- Custom date range
- Invoice history
Product Reports
- Best-selling products
- Product sales
- Stock report
- Low-stock alerts
Purchase Reports
- Purchases
- Supplier purchases
- Purchase returns
Financial Reports
- Payment breakdown
- Expenses
- Credit outstanding
- Cash/card/cheque totals
Customer Reports
- Customer purchases
- Outstanding balances
- Payment history
Give the Right Access to the Right People
Prevent theft, prevent invoice tampering, and ensure smooth operations with strict role-based access controls across your staff.
Full business access.
Complete control over master inventory, company profits, staff accounts, system settings, and audit logs.
Monitor sales, stock and staff-related operations.
Daily transaction oversight, stock adjustments, purchase GRN receipts, and end-of-day cash reconciliation.
Billing-focused access.
Lightning-fast barcode checkout, bill generation, return handling, and drawer cash counting without backend access.
From Product to Payment in Seconds
Streamlined checkout workflow that keeps queue wait times to an absolute minimum.
Scan
Scan the product barcode or search for the item.
Add
Add products and customer information.
Pay
Select cash, card, cheque, credit or split payment.
Complete the transaction and print the receipt.
Support When You Need It
Our team provides comprehensive support to ensure your business operations never stop.
Need help? Our team is here to support your businessYour Business Data Matters
We implement practical security measures to keep your sales and business data protected without overcomplicating your workflow.