A waiting line is a leaving line.
Every frozen screen, every 'system's down, cash only', every end-of-day that ends near midnight — those are sales and hours you never get back.
No credit card required · Zero hardware lock-in · Based in Sri Lanka, deploying worldwide
Your POS goes down for an hour and the money is simply gone — no retry, no recovery, no report of what you lost. That's the system you're trusting your busiest day to.
The point of sale that never makes the queue wait.
Vexel POS is our flagship product: billing that keeps selling when the internet doesn't, inventory that counts itself across branches, and end-of-day reports ready before you've locked the drawer. It's the point of sale we couldn't find for our own clients — so we built it.
Offline-first billing
Connections drop. Sales don't. Transactions queue locally and sync the second you're back online — zero lost.
Live multi-branch inventory
Every sale, return and restock updates stock everywhere — one truth across every register and branch.
One-tap end-of-day
Sales, tax and cash-up reports generated instantly. Lock up on time, books already closed.
Runs on your hardware
Printers, barcode scanners, tablets, mobile devices, touch POS terminals, cash drawers, label printers, customer displays — it plugs into what you already own.
Staff roles & shifts
Cashiers ring sales, managers approve voids, owners see everything — with a trail of who did what.
Analytics that talk business
Best sellers, dead stock, peak hours, branch comparisons — decisions from data, not gut feel.
Two Flexible Modes: Offline POS & Online Cloud POS
Choose the right setup for your business environment. Run completely offline for local independence, or leverage our cloud edition for live multi-counter sync.
Offline POS
Keep selling even when the internet is unstable or unavailable. All operations run directly on your counter machine with local data handling.
Single counter shops, grocery stores & remote locations
Online Cloud POS
Connect multiple counters, branches, and remote mobile dashboards in real time. Manage your entire retail operations from anywhere.
Supermarkets, multi-counter retail & multi-branch enterprises
From Product to Payment in Seconds
Streamlined checkout workflow that keeps queue wait times to an absolute minimum.
Scan
Scan the product barcode or search for the item.
Add
Add products and customer information.
Pay
Select cash, card, cheque, credit or split payment.
Complete the transaction and print the receipt.
Every Feature Your Store Needs.
Built-In. Standard. Ready Day One.
From multi-tender payments and expiry tracking to WhatsApp e-receipts and role-based cashier locks — explore the full engineering arsenal powering Sri Lanka's most reliable retail operations.
Real-Time Inventory Management
Complete automated stock tracking. Set minimum reorder points, receive low-stock alerts, and auto-deduct stock upon every sale across multi-warehouse locations.
High-Throughput Sales Management
Lightning-speed checkout interface engineered to eliminate counter queues. Includes opening cash float, shift closures, exchanges, and instant refunds.
Customizable Themes & Dark/Light Mode
Tailor the POS look to your shop's lighting and style. Switch effortlessly between clean Apple-white, high-contrast dark mode, or custom brand accent themes.
Automated Report Generation (PDF & Excel)
Instant one-click exports of daily X & Z reports, hourly sales velocity, category breakdowns, profit margins, and compliant VAT/SSCL tax summaries.
Hold Sales / Multi-Ticket Parking
When a shopper forgets an item or needs time to pay, park their bill with one hotkey. Serve the next customer immediately and recall the parked sale in a second.
Custom Additional Charges & Fees
Easily configure and apply extra bill charges: dine-in service charge %, delivery handling fees, takeaway packaging fees, or custom surcharges per invoice or item.
Customer Management & Credit (Udhar) Ledger
Store customer purchase histories, mobile numbers, loyalty points, and track credit / account customer ledgers with credit limits and payment settlement tracking.
Supplier & Vendor Debt Management
Manage all suppliers, track Purchase Orders (PO), record Goods Received Notes (GRN), monitor unpaid vendor balances, and manage supplier purchase returns.
Quick Cash Pay, Card & Detailed Cheque Payments
Supercharge checkout with 1-tap quick cash buttons (LKR 500, 1000, 5000), card POS terminals, LankaQR, and capture full Cheque details (Bank, Cheque #, Due Date).
Separate Product Discounts & Whole-Shop Discounts
Apply item-specific product discounts (flat LKR or %) independently, or apply an overall whole-shop invoice discount, coupon code, or VIP tier reduction.
Role-Based Security: Owner vs Cashier Permissions
Owner login provides 100% master access and profit margins. Cashier login is locked down: cannot void bills, delete items, view cost prices, or issue unapproved discounts without manager override.
Daily Expense & Petty Cash Management
Record and categorize daily cash drawer payouts directly inside POS: petty cash In/Out, tea expenses, cleaning supplies, utility bills, and courier fees.
Stock Audit Logs & Discrepancy Tracking
Track every single stock movement with an unalterable audit log. Document damaged goods, expired items, shrinkage, internal shop usage, and physical count adjustments.
Comprehensive Cheque Management Ledger
Never lose track of a post-dated cheque. Monitor received customer cheques, vendor payment cheques, deposit due dates, cleared cheques, and bounced cheque alerts.
Batch & Expiry Date Tracking (FIFO Enforcement)
Crucial for groceries, pharmacies, cosmetics, and food retailers. Track batch lot numbers, enforce First-In-First-Out (FIFO), and receive automated warnings for near-expiry items.
Comprehensive Analytics & Profit Intelligence
Clear visual graphs and KPIs showing gross profit, net profit margins, top 10 bestselling products, hourly sales heatmaps, and identification of dead or slow-moving stock.
Digital WhatsApp Receipts (Paperless Billing)
Send clean, professional, branded electronic receipts straight to your customer's WhatsApp in one tap. Save thermal paper costs while building a direct customer database.
Universal Printer Support (Thermal, LAN, Wi-Fi & A4)
Plug and play with any printer: 58mm and 80mm thermal receipt printers, Network LAN printers, Bluetooth mobile belt printers, USB printers, and regular A4/A5 laser/inkjet invoices.
Custom Receipt Designer & Built-in Barcode Generator
Customize your receipt with shop logos, custom headers, thank-you messages, and return policies. Plus, design and print custom 1D/2D barcode labels on any sticker paper size.
Dual Display & Customer-Facing Screen Support
Engage shoppers at checkout. Connect secondary customer-facing displays (LCD monitors, tablets, or traditional 2x20 VFD pole displays) to show itemized billing and promotional ads.
10-Day Free Trial & 10-Day Hands-On Staff Training
Experience the full Vexel POS suite risk-free with a complete 10-day trial period on your own computers, backed by 10 days of dedicated hands-on staff training and onboarding support.
Engineered for Every Business Model
Whether you sell by barcode, gram, size matrix, serial number, or table seating — Vexel POS adapts to your workflow.
Hotel & Restaurants
Tables, KDS, bills & modifiers
Stationery Shop
High SKU tracking & barcode print
Jewellery
Gram-weight & certified valuations
Multi Shop
Multi-branch cloud synchronization
Supermarket
Multi-lane fast barcode scanning
Mobile Shop
IMEI & warranty tracking
Computer Shop
Serial numbers & bundled builds
Food & Beverages
Takeaway, cafe & kitchen printers
Fashion & Textile
Size, color, matrix barcodes
Health & Beauty
Appointment bookings & retail items
Hardware Store
Unit conversions & contractor credit
Book Shop
ISBN catalogue & publisher records
For Every Industry & Business Type
One POS platform. Infinite configurations. Each edition is purpose-built for the exact workflows, inventory logic, and billing flow your business demands.
Retail & Supermarket POS
Ultra-Fast Shop Billing & Inventory
- High-Speed Barcode Billing
- Real-time Inventory & Expiry Tracking
- Multi-Store & Branch Sync
- WhatsApp & SMS Digital Receipts
Pharmacy POS System
Secure & Compliant Medical Retail
- Batch & Expiry Date Management
- Drug Interaction Alerts
- Prescription Digitization
- Wholesale vs Retail Pricing
Wholesale & Distribution POS
B2B Bulk Billing & Credit Management
- Tiered Pricing & Bulk Discounts
- Customer Credit & Limit Control
- Route Optimization for Delivery
- Full Inventory Synchronisation
Restaurant & Dine-In POS
Table Layout, KOT & Kitchen Display
- Interactive Table Floor Map
- KOT / Kitchen Display System
- Split Billing & Course Firing
- Recipe Costing & Reservation
Cafe & Coffee Shop POS
Quick-Key Touchscreen & Modifiers
- Drink Modifiers & Add-ons
- Barista Station Management
- Loyalty Point Programs
- Mobile Ordering Integration
Cinema & Theater POS
Seat Selection & Concession Sales
- Interactive Seat Selection System
- Showtime & Schedule Management
- Concession Combo Deals
- Movie Club Loyalty Program
Fashion & Specialty Store POS
Color/Size Variants & Custom Barcode
- Color & Size Variant Tracking
- Custom Barcode Label Printing
- Loyalty Points & Memberships
- Seasonal Discount Management
Event & Ticketing POS
Ticketing, Access Control & Merchandise
- Ticketing & Access Control
- Digital & Printed Ticket Options
- Merchandise Counter Sales
- Sponsorship & VIP Management
NOT ONLY DEFAULT POS — WE CUSTOMIZE THE POS TO YOUR EXACT WORKFLOW
Why force your business into rigid off-the-shelf software?
Most POS vendors sell rigid, locked software that forces you to change how you do business. At Vexel Systems, our software engineers customize screens, receipt layouts, database rules, hardware connectors, and reports so the POS adapts perfectly to your store.
Custom Hardware & Weighing Scales
Connect directly with digital electronic weighing scales, barcode scanners, pole displays, thermal receipt printers, and cash drawers without driver hassles.
Tailored Invoices & Multilingual Receipts
Format bills with your logo, custom tax rules (VAT, SSCL), QR codes, warranty terms, and multilingual printouts in English, Tamil, and Sinhala.
Bespoke Business Logic & Pricing Rules
Implement tier-based wholesale pricing, customer credit ceilings, batch/expiry alerts, IMEI serial tracking, or multi-branch auto inventory transfers.
ERP & Third-Party System Integrations
Seamlessly link Vexel POS with your accounting software, warehouse management systems, bank payment terminals, or online eCommerce store.
Everything you need, built in
8 purpose-crafted functional engines designed to handle every facet of daily transactions, kitchen routing, and inventory tracking without requiring third-party plugins.
Restaurant & Dine-In
Table seating, order management, and paperless kitchen workflows.
Table & Dine-In Management
Organize seating, orders, and turnover with real-time table status.
Takeaway & Delivery Orders
Handle walk-in, takeaway, and delivery orders from one screen.
Kitchen Display System (KDS)
Send orders straight to the kitchen, no paper tickets.
Modifiers & Multi-Printer Routing
Customize items and route tickets to the right kitchen or bar printer automatically.
Turn Your Sales Data Into Business Decisions
Get instantaneous insights across all sales channels, inventories, and cash flows without manual calculation.
Sales Reports
Track live cash register volume, bill velocity, and revenue spikes across branches.
Product Reports
Spot your best profit drivers, slow-moving items, and automated reorder points.
Purchase Reports
Manage incoming supplier consignments, wholesale returns, and vendor payables.
Financial Reports
Complete ledger control across all payment rails, credit books, and daily store expenses.
Customer Reports
Detailed account balances, credit settlement histories, and VIP repeat shopper patterns.
Automated Daily & Monthly Email Summaries Directly to Owner's Mobile
API-First Architecture
Connect seamlessly with your existing e-commerce platform, accounting software, or custom applications. Our REST API enables real-time data sync across your entire ecosystem.
REST API
Full JSON endpoints to fetch orders, sync catalog items, check stock levels, and write customer records from external systems.
POST /api/v1/orders/checkout
Webhooks
Trigger real-time instant notifications when a sale finishes, inventory reaches minimum reorder threshold, or a customer points tier changes.
payload: { id, total, branch }
Custom Integrations
Pre-built connectors for WooCommerce, Shopify, QuickBooks, Xero, and local banking QR merchant gateways in Sri Lanka.
LankaQR • Dialog Genie
A closer look at Vexel POS
High-Speed Cashier Terminal
Engineered for high-volume retail checkouts. Scan barcodes with zero lag, search products by name or SKU, apply promotional bundles, and tender cash, card, or QR payments in seconds.
When we design, we care about UI & UX perfection.
A point of sale is not just software—it is the tool your cashiers touch thousands of times every day. We hand-calibrated every single button size, font contrast, and touch target to ensure zero operator fatigue, zero eye strain, and 100% effortless handling even in chaotic rush hours.
Eye-Strain Free Contrast
Soothing neutral palette designed so 12-hour cashier shifts never result in headaches or screen glare fatigue.
Tested 1,000+ Times
Every component rigorously tested over 1,000+ simulated rush transactions to guarantee zero misclicks.
Tactile Button Alignment
Generous 48px+ tap targets aligned with natural wrist rests. Critical buttons are separated to prevent accidental voids.
Sub-Second Audio Feedback
Distinct auditory chimes and visual feedback on every scan and drawer kick so cashiers never second-guess an entry.
Your Business Data Matters
We implement practical security measures to keep your sales and business data protected without overcomplicating your workflow.
Give the Right Access to the Right People
Prevent theft, prevent invoice tampering, and ensure smooth operations with strict role-based access controls across your staff.
Configurable Security: Each role can be fine-tuned so cashiers only see billing counters while profit margins and backend settings remain strictly confidential.
Owner
Full AccessFull business access.
Complete control over master inventory, company profits, staff accounts, system settings, and audit logs.
Manager
OperationalMonitor sales, stock and staff-related operations.
Daily transaction oversight, stock adjustments, purchase GRN receipts, and end-of-day cash reconciliation.
Cashier
Counter BillingBilling-focused access.
Lightning-fast barcode checkout, bill generation, return handling, and drawer cash counting without backend access.
Your Sales, Stock & Financial Data.
100% Fortified & Encrypted.
Engineered with enterprise-grade encryption so your accounting ledgers, cash drawer reconciliations, and customer histories never leak, corrupt, or vanish.
End-to-End Encryption
Banking-grade AES-256 encryption at rest and TLS 1.3 in transit protects every financial transaction, invoice, and customer payment record.
Local Encrypted Vault
Offline sales are stored inside a hardware-bound encrypted local vault. Even if power cuts happen, your local records are bulletproof.
Tamper-Proof Audit Trail
Manager PIN authorization is strictly required for voids, cancellations, discounts, and manual drawer kicks. Every action is permanently logged.
Automated Cloud Backups
Continuous background replication to encrypted cloud servers. In the event of terminal physical damage, restore your full store in under 5 minutes.
Why Smart Merchants Replace
Legacy POS with Vexel.
See how Vexel POS compares to traditional, slow, and overpriced point-of-sale solutions.
| Key Capabilities | Other / Legacy POS Systems | Vexel POS Suite (Flagship) |
|---|---|---|
| Offline Billing Reliability | Freezes or locks counter out when internet drops; lost queues. | 100% full offline billing with instant auto-sync upon reconnection. |
| UI / UX & Operator Speed | Clunky 1990s desktop menus, tiny touch targets, high training time. | Modern ergonomic touch layout tested 1000+ times; learn in 10 minutes. |
| Hardware Freedom | Forced vendor lock-in to expensive proprietary hardware. | Runs on any screen, existing PC, laptop, tablet, printer, or scanner. |
| Data Security & Encryption | Unencrypted local files vulnerable to theft and corruption. | AES-256 local encrypted vault + tamper-proof supervisor audit logs. |
| Multi-Store Cloud Sync | Manual USB batch transfers or expensive complex add-on servers. | Live cloud synchronization; view all branches from your phone anywhere. |
| Receipts & Customer CRM | Expensive thermal paper rolls only; no customer intelligence. | Instant WhatsApp & SMS digital receipts with built-in customer points. |
Runs on Any Screen or Monitor Size.
We Provide the Best Machines for Every Budget.
Whether you need a compact budget tablet or a heavy-duty dual-screen terminal, we arrange, supply, and configure the best POS hardware across Sri Lanka with full local replacement warranty.
Compact Tablet POS
Perfect for boutique kiosks, cafes, and mobile pop-up stalls requiring minimal counter footprint.
- 10" – 12" HD Touch Display
- Compact 58mm Thermal Printer
- Wireless Bluetooth Barcode Scanner
15.6" Widescreen Terminal
The standard for supermarkets, retail fashion, hardware, and busy dining establishments.
- 15.6" Full HD Capacitive Touchscreen
- Heavy-Duty Metal Auto-Kick Cash Drawer
- 80mm High-Speed Auto-Cut Thermal Printer
- Omnidirectional 2D QR & Barcode Scanner
Dual-Screen Touch Station
For high-end luxury retailers, hotel front desks, and modern restaurants with customer interaction.
- 15.6" Main Touch + 10.1" Customer Display
- Integrated Customer Ad / Promotion Screen
- Heavy Aluminium Alloy Die-Cast Stand
- Contactless Tap-To-Pay Ready Dock
Runs on Any Operating System.
Windows, macOS, Linux & Cloud.
Never get locked into expensive proprietary hardware or forced upgrades. Vexel POS is engineered to run with identical lightning speed, keyboard shortcuts, and rock-solid peripheral integration whether your counters run Windows, Apple Mac, or open-source Linux.
Microsoft Windows
Windows 10 / 11 / POSReady / Server
High-performance native execution tailored for heavy-traffic billing counters, multi-lane supermarkets, and wholesale depots.
Key Capabilities
- Instant plug-and-play USB & COM port barcode scanners
- Full ESC/POS thermal receipt printer support (58mm & 80mm)
- Automated cash drawer pulse kick (12V & 24V)
- RS-232 electronic weighing scale integration
- Low memory footprint — buttery smooth on budget PCs
- Background automatic update service with zero downtime
Apple macOS
macOS Sonoma, Sequoia, Ventura & Monterey
Retina-grade visual polish, ultra-responsive touch workflows, and Apple Silicon native speed for aesthetic modern storefronts.
Key Capabilities
- Native ARM64 Apple Silicon acceleration with near-zero latency
- Pixel-perfect typography on 4K & 5K Retina displays
- AirPrint, USB, and Network ESC/POS thermal printing
- Dual-display mode: Turn an iPad or secondary monitor into customer screen
- Enterprise-grade UNIX sandboxing with zero virus threats
- Minimalist counter aesthetics for boutique brands
Linux Distribution
Ubuntu, Debian, Fedora, Mint & Raspberry Pi OS
The unbeatable choice for cost-conscious retail chains and multi-branch rollouts seeking 100% free OS licensing and rock-solid 24/7 uptime.
Key Capabilities
- 100% Free Operating System — zero Microsoft licensing expenses
- Industrial 24/7/365 stability without sudden forced OS updates
- Runs on cost-effective $50 Mini PCs and fanless terminal hardware
- Built-in Kiosk Lockdown mode prevents staff from tampering
- Native CUPS driver subsystem and RS-232 serial integration
- Immune to Windows malware, ransomware, and bloatware slowdowns
Cloud, Web & Mobile
Chrome, Safari, Edge, Android & iPadOS
Access your POS and back-office cockpit from anywhere in the world. Ideal for tableside waitstaff ordering, pop-up stalls, and remote management.
Key Capabilities
- Progressive Web App (PWA) with full local caching & offline storage
- Compatible with handheld Android POS terminals (Sunmi, IMIN, Pax)
- Waitstaff tableside tablet ordering directly sent to kitchen displays
- Real-time owner dashboard accessible from your personal smartphone
- Automatic background cloud sync whenever internet is available
- No installation required for multi-branch manager oversight
100% Offline-First Core
No active internet required at the cash counter. Billing, barcode lookup, invoice printing, and drawer kicks work instantly offline on Windows, Mac, or Linux.
Zero OS Vendor Lock-in
Start on Windows today and switch to Linux or macOS tomorrow. Your database, products, transaction logs, and tax records transfer seamlessly with zero re-licensing fees.
Ultra-Low Resource Footprint
Requires only 2GB–4GB of RAM and negligible CPU power. Save money by utilizing your existing shop computers instead of discarding them for proprietary hardware.
All Your Existing Printers, Scanners & Drawers Just Work.
No proprietary cable adapters or locked device drivers. Plug into any USB, COM, LAN, or Bluetooth port across Windows, macOS, and Linux workstations.
Thermal Receipt Printers
Epson, Xprinter, Rongta, Bixolon, Star Micronics, Sunmi (USB, LAN, Bluetooth, Serial).
Barcode & QR Scanners
1D/2D Handheld & Omnidirectional scanners (Honeywell, Zebra, Datalogic, Generic USB HID).
Cash Drawers
Standard RJ11 / RJ12 12V & 24V solenoid kick triggered on bill print or manual hotkey.
Customer Pole Displays
VFD 2x20 customer displays, 7"/10" auxiliary LCDs, and second-screen promotional monitors.
Digital Weighing Scales
Serial RS-232 & USB weighing scale integration for groceries, meat shops, and produce counters.
Card & Payment Terminals
Bank card POS terminals, LankaQR dynamic QR codes, and integrated contactless tap pads.
Have Existing Computers? We'll Verify & Setup Vexel POS for Free.
Share your computer specs or operating system, and our engineers will test driver compatibility for your shop today.
Support When You Need It
Our team provides comprehensive support to ensure your business operations never stop.
Need help? Our team is here to support your businessStraightforward Pricing.
No Hidden Fees. No Traps.
Choose permanent one-time license ownership (with optional or zero maintenance) or an agile monthly cloud subscription.
Starter Lifetime
Affordable permanent entry point for single-counter retail shops and small stores.
- Permanent lifetime software license
- Single PC / laptop installation
- 100% offline billing & local secure database
- Unlimited products & barcode billing
- Thermal receipt printing & cash drawer kicks
- Standard maintenance & phone support
- 10-Day Free Trial & 10-Day Training Included
Business Standard
Complete retail and restaurant software with multi-terminal sync, stock logs, and CRM.
- Permanent lifetime software license
- Multi-counter LAN local network sync
- Inventory, expiry tracking & stock audit logs
- WhatsApp digital receipts & barcode designer
- Cheque tracking, expenses & customer CRM
- Full maintenance & priority support included
- 10-Day Free Trial & 10-Day Training Included
Enterprise Ultimate
The definitive permanent package. Pay once, own permanently, and pay zero maintenance fees forever.
- Zero annual or monthly maintenance fees forever
- Unlimited counter terminals & cashier logins
- Free on-site hardware setup & product catalog import
- Dual customer pole display & Kitchen Display (KDS)
- Real-time mobile owner executive dashboard
- VIP 24/7 dedicated engineering support & free upgrades
- 10-Day Free Trial & 10-Day Hands-on Training
Honest Cost Breakdown: Why Vexel Saves You Thousands
We never take 1.5% - 3% off your sales. Every rupee of your revenue belongs 100% to you.
Connect your own thermal printer, scanner, or PC without being forced into proprietary hardware rentals.
Clear maintenance options from LKR 40,000, and our LKR 150,000 Enterprise tier includes 100% Zero Maintenance Fees for life!
Three steps. No black box.
A transparent, white-glove onboarding process from initial product demonstration to live launch.
Demo
See your own products rung up in it — not a canned demo of someone else's shop.
Setup
Product import, hardware pairing and staff training, handled by our team with you.
Go live
Sign up on the website, and your download is ready the moment payment clears — with our engineers watching the first days closely.
Backed by real experience, built for real businesses
We don't just sell software off the shelf; we build, deploy, configure, and maintain high-availability POS hardware and cloud infrastructure across Sri Lanka.
Years Building Software
Continuously iterating high-speed transactional POS software for retail & hospitality.
Client Projects Shipped
From standalone grocery tills to complex multi-branch cloud retail enterprise setups.
Businesses Worked With
Active daily retail outlets, restaurants, pharmacies, and distribution stores.
Give your counter the speed your queue deserves.
Tell us where your counter is losing time or money. We typically reply within the hour — and the scoped plan, timeline and number arrive on your deadline, free and yours to keep either way.
No retainers · No obligation · Based in Sri Lanka, working worldwide
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Turnkey cloud software, multi-tenant portals, and recurring subscription products.